CSU ID Implementation
This Thursday, August 17, 2006, Colorado State University will take a significant step towards completing the conversion from PID to CSUID. All students, faculty and staff have been issued a new primary identifier, called the CSUID, to replace their PID which, with few exceptions, is an individual’s social security number. The project requires a review of all storage, gathering, and availability of PIDs and a conversion to the new CSUID wherever appropriate and possible. During the morning of Thursday, August 17, a significant data source for many systems at the University will be converted to the new CSUID. Plans have been carefully made and reviewed to provide as clean a transition as possible. Significant disruptions of service are not expected, however these changes will have very broad, far reaching impacts upon numerous downstream systems at the University. Information Technology staff will work diligently on the 17th to quickly identify and correct any unforeseen migration issues. We thank you ahead of time for your patience and understanding during this important transition.
Additional Details on the SSN Purge
A Note on Paper and other Hardcopy Records Containing SSNs
It is the responsibility of individual departments to secure physical records containing sensitive information. Paper and other hardcopy records containing SSNs are to be protected in the same manner as paper and other hardcopy records containing sensitive data have always been protected, i.e. physically secured consistent with the quality and quantity of sensitive information and need for access. For example, if it has been accepted practice in departments to store student records in spaces behind locked doors that are accessible to faculty, then this process may continue, and nothing in the current SSN purge activity affects this practice. However, individual departments should periodically reassess their policies and procedures for access to sensitive records, and a prudent approach would be to perform such an assessment in conjunction with this SSN purge activity, but there is no such requirement associated with the SSN purge activity.
Forms
The Memo from Tony Frank, the Personal Attestation, and the Request for Exception are located in the forms section.